Rental Agreement

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Terms and Conditions

Please read and understand the conditions, policies and regulations listed below. The renter and all related parties will be responsible for understanding and abiding by all of the policies and regulations described within this document. This document provides for the health, safety and well-being of all persons and parties participating in the event as well as the owners, operators and staff of Century House.

Standard Rental: The standard rental rate is based on 8 hours of event time, including all set-up, deliveries, cleaning and wrap-up time. Time used beyond 8 hours is subject to additional fees. Shorter events are billed at the same rate with the exception of photo shoots.

General Policies

  • Century House must approve all event dates, start and end times in advance of your rental application submission.
  • Century House is a non-smoking facility and does not permit smoking anywhere inside the premises.
  • Century House reserves the right to refuse any booking for any reason at any time.
  • All renters must carry event insurance, indemnify Century House, its owners and agents and bear all responsibility for all injury and liability, and for all damages that may occur incurred during their event, including the set-up, food preparation, cleaning, wrap-up and load out activities.
  • Century House will quote and bill all additional services, including planning, decorations and additional staffing on a separate invoice.
  • Additional services must be planned, estimated and approved no less than 10 days prior to the event.
  • No refunds will be paid 30 or fewer days prior to an event to avoid any potential loss to Century House.
  • Century House may not be refund, or refund in full any expenses incurred such as rentals or purchases necessary to produce your event, if the costs have already been incurred or obligated.
  • Century House accepts Visa, Master Card, American Express and Discover credit cards with a 4% processing fee.
  • Any credit card refunds issued will be returned less the 4% processing fee.
  • All balances must be made payable to Century House and received no less than ten (10) days in advance of the event. Fees paid late within the 10 day period are subject to a 2% daily finance charge up to 50% of the total due.
  • Century House has the right to cancel your event, if the balance has not been paid prior to the event start date.
  • A signed agreement and date-hold deposit must be received to reserve your event date and time.

Fees: The rental fees include three basic parts - date-hold deposit, security deposit and final rental fee. The date-hold deposit is 50% of the rental fee, non-refundable and required in full to reserve the date and space. The security deposit is fully returnable and only used in the case of damages or late cancellation. Additional event time fees may be charged when the event exceeds the agreed upon time period. The special set-up fee is charged for substantial furniture repositioning. All fees are due and payable on the dates listed below. Any other fees will be billed separately. Cash, check, credit cards, cash app and venmo are accepted.

All payments must be made payable to:  Century House

Payments

Date-Hold Deposit: Saturday Rental - $1000 / Sunday-Thursday Rental $500. Due immediately upon submission of this online application. If credit card payment is selected, an invoice will be sent to the primary contact with a link for online payment. A 4% service fee will be charged for all credit card transactions. If check is selected, the payment will be expected within five (5) days of receiving the online rental application. If cash, cash app or venmo is selected, please contact Century House at 901.833.7796 to make arrangement for the delivery or funds transfer.

Security Deposit: A security deposit check in the amount of $200 made payable to Century House is required and due ten (10) days prior to the day of the event. The security deposit is separate and apart from the date-hold deposit used to reserve the date and space. The security deposit will be refunded within three (3) days of the completion of the rental period provided the premises are maintained in the same condition as when rented without any damage, as determined by a final inspection. However, if any cleaning or repairs are necessary beyond normal use (i.e. broken furnishings, glassware, dishware, lighting, doors or windows, damaged plumbing systems, thermostats, audio/visual equipment, etc.), they will be deducted from the security deposit. All caterers must clean the premises, including the kitchen and all serving areas within two (2) hours of the scheduled food service end time returning to the same condition and working order at the start of the event. Caterers must remove all trash and recyclables from the premises at the end of the event. Failure to do either will result in additional fees. If the historic building or any of its contents, including furniture and artwork, are damaged during the event, including rehearsals, set-up, cleaning and load out, the renter will be solely responsible for such damage.

Final Rental Fee: Saturday Rental - $1000 / Sunday-Thursday Rental $500. The final rental fee must be paid to Century House no less than ten (10) days in advance of the scheduled event. Payment may be made by cash, check, credit card, cash app or venmo. A 4% service fee will be charged for all credit card transactions. No terms are implied or granted and no work will be allowed to commence until full payment is received as scheduled. Fees paid late within the 10 day period are subject to a 2% daily finance charge up to 50% of the total due.

Additional Event Time Fee: $150 per hour beyond the 8 hour period and must be paid in full before the conclusion of the event.

Special Set-Up Fee: $100 for substantial repositioning of club furnishings including artwork, furniture, etc. Ask for more details.

 

Conditions

Insurance: Event Liability Insurance is required for ALL Renters and Caterers. Established catering services may use their license and insurance to cover the event. Such insurance shall cover Property and Renter’s use thereof against claims for personal injury, bodily injury or death, property damage and products liability occurring upon, in, or about the Property, including appurtenances to the Property and sidewalks. Renter agrees that during the term of the event rental and any extensions or hold over periods thereof, Renter will carry and maintain, at its sole cost, special event insurance with a single limit liability of not less than $1 million, and general aggregate liability of not less than $2 million. Powell Renaissance Holdings LLC shall be named as an additional insured in said policy. All insurance policies procured and maintained herein shall name Century House and Powell Renaissance Holdings LLC owners, employees, contractors and contracted vendors as additional insured as primary and on a non-contributory basis, shall be carried with insurance companies licensed to do business in the State of Tennessee and having a current financial strength rating in Best's Rating of not less than B+. Such insurance policies or, at Century House's election, duly executed certificates of such policies, accompanied by proof of the payment of the premium for such insurance, shall be delivered to Century House no less than thirty (30) days before the commencement of the event. Certificates of renewal of such insurance or copies of any replacement insurance policies, accompanied by proof of payment of the premiums for such insurance, shall be delivered to Century House at least ten (10) days before the expiration of each respective policy term. Renter shall include a provision in any and all insurance policies wherein the insurance provider agrees to provide notice to all entities designated as additional insureds in the event of nonpayment of premiums or cancellation of policy.

Renter shall comply with all rules and regulations applicable to the Property issued by the Tennessee Board of Fire Prevention or by any body hereinafter constituted exercising similar functions. Renter shall not intentionally do anything, or permit anything to be done, on or about the Property that might adversely affect, contravene, or impair any policies of insurance that are in force for the Property or any part thereof. Renter shall pay all costs, damages, expenses, claims, fines or penalties incurred by Century house, Powell Renaissance Holdings LLC or Renter because of Renter's failure to comply with this Paragraph. Renter indemnifies and holds harmless Century House and Powell Renaissance Holdings LLC owners, employees, contractors and contracted vendors from all liability with reference thereto.

Liability: Renter agrees to indemnify, defend, and hold harmless Century House and Powell Renaissance Holdings LLC, its owners, officers, employees, contractors, vendors and agents of and from all liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the premises, including but not limited to, the personal guarantee of provision, service, and dispensing of payment by renter, its employees, and agents of alcoholic beverages at Century House.

In the event Century House and Powell Renaissance Holdings LLC, its owners, officers, employees, contractors and/or agents, are required to file any action in court in order to enforce any provisions of this agreement, Renter agrees to pay Century House and Powell Renaissance Holdings LLC, its owners, officers, employees, contractors and/or agents, all reasonable attorney fees, court fees, and costs of suit incurred by Century House and Powell Renaissance Holdings LLC, including all collection expenses and interest due.

Capacity: Renter understands that the maximum capacity of Century House is 150 people and will not exceed this limit.

Decoration: Century House would like to make every event a special and welcoming experience. Thus, every effort will be made to allow the Renter to prepare decorations reflecting their creative requirements. Only the Century House staff will be permitted to move, store and reposition any furnishings, including artwork, lamps, antiques, tables, and seating. No nails, screws, staples or other penetrating fasteners shall be used on any walls, trim, wood, or floors. Any tape or other adhesive materials must be properly removed and any wall damage will be deducted from the deposit. No glitter, confetti, paint, plastic straws/stirrers or small loose decorations are permitted on site.

Conduct: No smoking, drug use of any kind or chewing gum are permitted or will be tolerated on the premises before or after the event. Disparaging remarks or any type of physical violence will not be tolerated and will be cause for immediate expulsion. Renter shall be held solely responsible for the conduct of their guests, employees, and agents. Renter and their guests shall use the premises in a considerate manner at all times. Conduct deemed disorderly at the sole discretion of the Century House staff shall be grounds for immediate expulsion from the premises as well as early termination of the rental period. In such cases, NO refund or partial refund of the rental fee shall be made.

Noise: Renter acknowledges that the premises are located in close proximity to residential units and therefore, agrees to control the noise level of the event to avoid disturbing neighboring occupants. In the event the Renter's event creates a disturbance due to high noise volume, Renter shall immediately reduce the volume. If repeated disturbances occur, Renter may be expelled from the premises of the offending noise may be eliminated. In such cases, NO refund or partial refund of the rental fee shall be made.

Note: Higher volume music must end by midnight (12:00 AM) on weeknights and weekends. Music at more modest levels that cannot be heard beyond the premises may continue until the end time of the event.

Lost and Found: Century House and Powell Renaissance Holdings LLC take no responsibility for personal belongings left on the premises before, during, and after any event. However, Century House does maintain a "lost and found" and will hold recovered items for up to 60 days. Every attempt will be made to return recovered items to their rightful owners.

Cancellation: Date-Hold Deposits are non-refundable. Rental Fees (final, additional time, special set-up) are refundable up to thirty (30) days prior to the event. No fees except the security deposit will be refunded less than thirty (30) days prior to the event. Security Deposits are fully refundable in the case of cancellation.

Catering, Cleaning, Trash and Equipment Removal: Century House will be cleaned and organized at the beginning of each event. Within two (2) hours following the primary activities of the event, Renter must return the premises to the original, organized condition. No cooking, deep frying, or any other food preparation are permitted inside. A charcoal and gas barbeque grill is available for outdoor use at an additional cost. The grill must be cleaned thoroughly after use.  Caterers must remove all trash and recyclables from the premises at the conclusion of the event. Century House encourages green, sustainable and zero waste solutions. Recycling bins will be provided for each event.

City, County, State and Federal Laws: Renter agrees to comply with all applicable city, county, state and federal laws and shall conduct no illegal act on the premises. This is a drug-free and non-smoking facility at all times. No Exceptions. Renter shall not sell alcohol on the premises at any time without the expressed permission of Century House and Powell Renaissance Holdings LLC. Renter may not serve alcohol to minors on the premises at any time. Renter agrees to ensure alcoholic beverages are consumed in a responsible manner. Century House reserves the right to expel anyone who in its judgment is intoxicated or under the influence of alcohol or drugs, or who shall in any manner do or participate in any act jeopardizing the rights, use permit, or insurability of Century House of the safety of its staff, guests, or its building and contents.

Entry and Exit: Renter agrees that Century House and Powell Renaissance Holdings LLC staff may enter and exit the premises during the course of the event. A representative of Century House will be on-site throughout the entire event and will be checking periodically with the responsible parties to ensure both safety and success. They will also monitor the bathroom and overall premises to replenish supplies, and be available for questions or to respond to needs or issues.

Promotions and Copyright: Century House works with each of its clients to ensure the success of their events. When Century House is engaged in the planning and/or promotional process, it is imperative to review and approve all marketing materials and communications. Please use the name "Century House" and refrain from altering the name in any way, i.e. Century, The Century House, etc. This consistency will help maintain the integrity of our brand. Century House can provide photos and images of the space for your promotional materials.

Referrals Only: Century House is an historic building, former home of Twentieth Century Fox Pictures, and also includes a private home. The staff will be happy to answer any questions about the history of the building. Century House strictly available through referrals, no public advertising or marketing are undertaken.

Please obtain approval for your event date before completing the application below.

 

 

CENTURY HOUSE RENTAL APPLICATION


Please complete the entire form.

Event Date *
Event Date
Event Start Time *
Event Start Time
Event End Time *
Event End Time
Primary Contact Name *
Primary Contact Name
Primary Contact Address *
Primary Contact Address
Primary Contact Phone *
Primary Contact Phone
Emergency Contact Name *
Emergency Contact Name
Emergency Contact Phone *
Emergency Contact Phone
Set-Up Start Time *
Set-Up Start Time
All event set-up must fit within your 8-hour reservation time. Indicate the time you plan to begin set-up which is generally one to two hours prior to the event. Any exceptions must be approved by Century House.
Audio/Visual *
Please indicate which of the following are included in your event plans.
Please choose one of three options. Century House does not offer cash bar service. All bar service must utilize our licensed bartender and beverages purchased through Century House for an additional fee. Ice, cups and bar napkins are included with bar service.
Please indicate your plans for event admissions. Century House accepts events by invitation only. No open or public events are permitted.
Please indicate the lounge set-up needs for your event. Up to six rectangular 6' tables and chairs are included with each rental.
Linens
Please indicate your need for black tablecloths and/or chair covers
Please describe any additional needs for your event.
I, the renter of Century House, agree to abide by the terms and conditions of this rental agreement as described on the Century House website. I, the renter, also warrant the truthfulness of the information provided in this electronic document.
Signature Acknowledgement *
I understand that checking this box constitutes a legal signature confirming that I acknowledge and agree to the above Terms of Acceptance.
Today's Date *
Today's Date