Rental Agreement

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Terms and Conditions

Please read and understand the conditions, policies and regulations listed below. The renter and all related parties will be responsible for understanding and abiding by all of the policies and regulations described within this document. This document provides for the health, safety and well-being of all persons and parties participating in the event as well as the owners, operators and staff of Century House.

Studio Rental: The standard studio rental rate for film or photography shoots is based on 10 hours of time for a full day and 6 hours for a half day, including all set-up, deliveries, cleaning and wrap-up time. Time used beyond 10 hours full day or 6 hours half day is subject to additional fees. All planning and room layouts must be completed one full week prior to the shoot without exception. No changes can be made to room layouts and plans in the one week prior to the shoot.

Meeting Rental: The standard meeting rental rate is based on an eight (8) hour period for a full day and four (4) hours for a short meeting, including all set-up, deliveries, cleaning and wrap-up time. Time used beyond an 8 hour full day or 4 hour short meeting is subject to additional fees. All meeting planning and room layouts must be completed one full week prior to the meeting without exception. No changes can be made to room layouts and plans in the one week prior to the meeting.

Conference Rental: The standard conference rental rate is based on twelve (12) hours for full day conference or twenty (20) hours for two-day conference, including all set-up, deliveries, cleaning and wrap-up time. Time used beyond the 12 or 20 hours is subject to additional fees. Shorter events are billed at the same rate. All conference planning and room layouts must be completed two (2) weeks prior to the event without exception. No changes can be made to room layouts and plans in the two weeks prior to the event.

Reception Rental: The standard reception rental rate is based on six (6) hours for a small reception with 50 attendees or less, or eight (8) hours for a large reception with more than 50 attendees, including all set-up, deliveries, cleaning and wrap-up time. Time used beyond the 6 or 8 hours is subject to additional fees. Shorter events are billed at the same rate. All reception planning and room layouts must be completed two (2) weeks prior to the event without exception. No changes can be made to room layouts and plans in the two weeks prior to the event.

General Policies

Century House must approve all event dates, start and end times in advance of your rental application submission.
Century House is a non-smoking facility and does not permit smoking anywhere inside the premises.
Century House is an adults only facility. No children are permitted under the age of 12.
Century House reserves the right to refuse any booking for any reason at any time.
All renters must carry event insurance, indemnify Century House, its owners and agents and bear all responsibility for all injury and liability, and for all damages that may occur incurred during their event, including the set-up, cleaning, wrap-up and load out activities.
Century House will quote and bill all additional services, including bar staff and services, event planning, and other staffing on a separate invoice.
Additional services must be planned, estimated and approved no less than two (2) weeks prior to the event.
No refunds will be paid 30 or fewer days prior to an event to avoid any potential loss to Century House.
Century House will not refund, or refund in full any expenses incurred such as rentals or purchases necessary to produce your event, if the costs have already been incurred or obligated.
Century House accepts check, cash and Venmo app payments.
All balances must be made payable to Century House and received no less than ten (10) days in advance of the event. Fees paid late within the 10 day period are subject to a 2% daily finance charge up to 50% of the total due.
Century House has the right to cancel your event, if the balance has not been paid prior to the event start date.
A signed agreement and date-hold deposit must be received to reserve your event date and time.

Fees: The rental fees include two parts - rental fee and security deposit. The rental fee is due in full at the time of booking, and is required to reserve the date and space. The fully returnable security deposit is $200 and is only used in the case of damages or late cancellation. The security deposit must be paid no less than ten (10) days in advance. Additional time fees may be charged when the rental exceeds the agreed upon time period, and must be paid immediately to exceed the scheduled end time. The bar service fee is billed separately and will be due immediately after the order and purchase. Bartender fees are due no later than the end of the reception. The special set-up fee is charged for substantial furniture repositioning. All fees are due and payable on the dates listed below. Any other fees will be billed separately. Checks, cash and Venmo are accepted. Credit card payments are not accepted at this time.

All payments must be made payable to: Anton Mack / Century House

Payments

Rental Fee: The Rental Fees are due immediately upon submission of this online application, and are billed as follows:

Studio Full Day - $1000
Studio Half Day - $600
Meeting Full Day - $750
Meeting Half Day - $400
Conference One Day - $1200
Conference Two Day - $2200
Reception Small - $750
Reception Large - $1000

Please make checks payable to Anton Mack / Century House, and send to:

Century House
151 Vance Avenue
Memphis, TN 38103

Checks must be received no more than five (5) days following the application submission. Contact Anton Mack at 901.833.7796 to make arrangements for cash, cash app or venmo payments.

If a check is selected, the payment will be expected within five (5) days of receiving the online rental application.

Security Deposit: A security deposit check in the amount of $200 made payable to Century House is required ten (10) days prior to the event date. The security deposit is separate and apart from the rental fee and will be refunded within three (3) days of the completion of the rental period provided the premises are maintained in the same condition as when rented without any damage, as determined by a final inspection. However, if any special cleaning or repairs are necessary beyond normal use (i.e. broken furnishings, glassware, dishware, lighting, doors or windows, damaged plumbing systems, thermostats, audio/visual equipment, etc.), they will be deducted from the security deposit. If the historic building or any of its contents, including furniture and artwork, are damaged during the event, including rehearsals, set-up, cleaning and load out, the renter will be solely responsible for such damage.

Additional Event Time Fee: $150 per hour beyond the scheduled period and must be paid in full before the conclusion of the event.

Special Set-Up Fee: $100 for substantial repositioning of furnishings, including artwork, furniture, etc. Ask for more details.

Conditions

Insurance: Event Liability Insurance is required for ALL Renters. Established catering services may use their license and insurance to cover the event. Such insurance shall cover Property and Renter’s use thereof against claims for personal injury, bodily injury or death, property damage and products liability occurring upon, in, or about the Property, including appurtenances to the Property and sidewalks. Renter agrees that during the term of the event rental and any extensions or hold over periods thereof, Renter will carry and maintain, at its sole cost, special event insurance with a single limit liability of not less than $1 million, and general aggregate liability of not less than $2 million. Century House shall be named as an additional insured in said policy. All insurance policies procured and maintained herein shall name Century House, its owners, employees, contractors and contracted vendors as additional insured as primary and on a non-contributory basis, shall be carried with insurance companies licensed to do business in the State of Tennessee and having a current financial strength rating in Best's Rating of not less than B+. Such insurance policies or, at Century House's election, duly executed certificates of such policies, accompanied by proof of the payment of the premium for such insurance, shall be delivered to Century House no less than thirty (30) days before the commencement of the event. Certificates of renewal of such insurance or copies of any replacement insurance policies, accompanied by proof of payment of the premiums for such insurance, shall be delivered to Century House at least ten (10) days before the expiration of each respective policy term. Renter shall include a provision in any and all insurance policies wherein the insurance provider agrees to provide notice to all entities designated as additional insureds in the event of nonpayment of premiums or cancellation of policy.

Renter shall comply with all rules and regulations applicable to the Property issued by the Tennessee Board of Fire Prevention or by any body hereinafter constituted exercising similar functions. Renter shall not intentionally do anything, or permit anything to be done, on or about the Property that might adversely affect, contravene, or impair any policies of insurance that are in force for the Property or any part thereof. Renter shall pay all costs, damages, expenses, claims, fines or penalties incurred by Century House or Renter because of Renter's failure to comply with this Paragraph. Renter indemnifies and holds harmless Century House, its owners, employees, contractors and contracted vendors from all liability with reference thereto.

Liability: Renter agrees to indemnify, defend, and hold harmless Century House, its owners, officers, employees, contractors, vendors and agents of and from all liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the premises, including but not limited to, the personal guarantee of provision, service, and dispensing of payment by renter, its employees, and agents of alcoholic beverages at Century House.

In the event Century House, its owners, officers, employees, contractors and/or agents, are required to file any action in court in order to enforce any provisions of this agreement, Renter agrees to pay Century House, its owners, officers, employees, contractors and/or agents, all reasonable attorney fees, court fees, and costs of suit incurred by Century House, including all collection expenses and interest due.

Capacity: Renter understands that the maximum capacity of Century House is 150 people for meetings and conferences, and 75 for film or photography shoots and seated dining events, and will not exceed these limits.

Decoration: Century House would like to make every event a special and welcoming experience. Thus, every effort will be made to allow the Renter to prepare decorations reflecting their creative requirements. Only the Century House staff will be permitted to move, store and reposition any furnishings, including artwork, lamps, antiques, tables, and seating. No nails, screws, staples or other penetrating fasteners shall be used on any walls, trim, wood, or floors. Any tape or other adhesive materials must be properly removed and any wall damage will be deducted from the deposit. No glitter, confetti, paint or other small loose decorations are permitted on site and will result in a penalty fee of $100 deducted from the security deposit. No open-flames including candles, smoke or fog machines, or smoking will be permitted at any time.

Conduct: No smoking, drug use of any kind or chewing gum are permitted or will be tolerated on the premises before or after the event. Disparaging remarks or any type of physical violence will not be tolerated and will be cause for immediate expulsion. Renter shall be held solely responsible for the conduct of their guests, employees, and agents. Renter and their guests shall use the premises in a considerate manner at all times. Conduct deemed disorderly at the sole discretion of the Century House staff shall be grounds for immediate expulsion from the premises as well as early termination of the rental period. In such cases, NO refund or partial refund of the rental fee shall be made.

Noise: Renter acknowledges that the premises are located in close proximity to residential units and therefore, agrees to control the noise level of the event to avoid disturbing neighboring occupants. In the event the Renter's event creates a disturbance due to high noise volume, Renter shall immediately reduce the volume. If repeated disturbances occur, Renter may be expelled from the premises or the offending noise may be eliminated. In such cases, NO refund or partial refund of the rental fee shall be made.

Note: Higher volume noise or music must end by midnight (11:00 PM) on weeknights and weekends. Music at more modest levels that cannot be heard beyond the premises may continue until the end time of the event.

Lost and Found: Century House will take no responsibility for personal belongings left on the premises before, during, and after any event. However, Century House does maintain a "lost and found" and will hold recovered items for up to 60 days. Every attempt will be made to return recovered items to their rightful owners.

Cancellation: Rental Fees are refundable up to thirty (30) days prior to the event. No fees except the security deposit will be refunded less than thirty (30) days prior to the event. Security Deposits are fully refundable in the case of cancellation.

Bar Service, Ice and Glassware: Century House will provide a licensed bartender for all bar service meetings, conferences and receptions. Bartender fees are billed separately and must be paid by the end of the event unless advance payment has been arranged. Century House bartenders are billed at $25/hour and may accept tips and gratuity, except in the case of an advance planned no-gratuity bar when the rate will be billed at $40/hour. Renter will plan and select the bar drinks and mixers in advance with Century House. Century House will purchase and transport all bar drinks and mixers for the meeting/conference/reception in advance with a $50 fee. Century House will not serve drinks purchased, provided or delivered by Renter. Additional fees will be charged for any bar drinks provided outside of the original bar order.

Catering, Cleaning, Trash and Equipment Removal: Century House must be informed in advance about your selection of caterer. The caterer must contact Century House in advance to review the conditions described below. Century House will be cleaned and organized at the beginning of each event. Within one (1) hour following the primary activities of the event, Renter and their caterer must return the premises to the original, clean and organized condition. No cooking, deep frying, or any other food preparation are permitted onsite. Caterers must clean and return the facilities to its original condition, and remove all trash and recyclables from the premises at the conclusion of the event. An additional fee may be charged for cleaning, if needed. Caterers must bring their own utensils, dish ware, glassware, bowls, platters, pitchers, dispensers, paper towels and other products. Century House does not provide these items for catering, and maintains an inventory of its resources. Additional fees will be charged for any items missing from the kitchen and facility. Century House encourages green, sustainable and zero waste solutions. Recycling bins will be provided for each event.

City, County, State and Federal Laws: Renter agrees to comply with all applicable city, county, state and federal laws and shall conduct no illegal act on the premises. This is a drug-free and non-smoking facility at all times. No Exceptions. Renter shall not sell alcohol on the premises at any time without the expressed permission of Century House. Renter may not serve alcohol to minors on the premises at any time. Renter agrees to ensure alcoholic beverages are consumed in a responsible manner. Century House reserves the right to expel anyone who in its judgment is intoxicated or under the influence of alcohol or drugs, or who shall in any manner do or participate in any act jeopardizing the rights, use permit, or insurability of Century House of the safety of its staff, guests, or its building and contents.

Entry and Exit: Renter agrees that Century House staff may enter and exit the premises during the course of the event. A representative of Century House will be on-site throughout the entire event and will be checking periodically with the responsible parties to ensure both safety and success. They will also monitor the bathroom and overall premises to replenish supplies, and be available for questions or to respond to needs or issues.

Promotions and Copyright: Century House works with each of its clients to ensure the success of their events. When Century House is engaged in the planning and/or promotional process, it is imperative to review and approve all marketing materials and communications. Please use the name "Century House" and refrain from altering the name in any way, i.e. Century, The Century House, etc. This consistency will help maintain the integrity of our brand. Century House can provide photos and images of the space for your promotional materials.

Referrals Only: Century House is an historic building, former home of Twentieth Century Fox Pictures, and also includes a private residence. The staff will be happy to answer any questions about the history of the building. Century House is strictly available through referrals - no public advertising or marketing are undertaken.

Please obtain approval for your event date before completing the application below.